RentX — modern property management software

AI that does the work

The follow-up happens
whether you're there or not

Most of property management is chasing: chasing leads, chasing a diagnosis, chasing a balance, chasing a signature. That's the part that runs itself here.

💬

Leasing

An AI agent answers every lead in minutes — nights and weekends included — grounded in your knowledge base, not the open internet. It answers on pet policy, parking, and pricing, books the tour, and hands you a warm lead.

Live AI

🔧

Maintenance

A resident says "there's a leak under my sink." The agent troubleshoots first — one diagnostic question at a time, asking for a photo when it helps, and reading that photo to pre-diagnose the fault. Half of tickets never need a truck.

Live AI

📞

Collections

Past-due accounts get a warm first contact automatically — voice or text, on your schedule and your script. The AI identifies itself before it says anything else, and a reply of STOP silences it everywhere, instantly.

Live AI

📄

Renewals

Renewal offers draft themselves before a lease runs out and go out on a schedule; residents sign with one tap, no login. Pricing guidance comes from comps inside your own portfolio.

Automated

It says what it is.

Every AI voice and text identifies itself as AI before anything else. Recordings announce themselves. STOP is honored before the AI is allowed to reply.

It never invents.

Turn the AI off and nothing is fabricated — the manual path still works and the system says plainly what's switched off rather than guessing.

Your data stays yours.

Rent guidance is computed from your portfolio alone. We deliberately refuse to pool pricing across landlords — that's the practice now facing antitrust action.

Everything a management company runs on

One system, one login, one source of truth.

📒

Accounting

Double-entry GL, period locks, budgets, bank rec, CPA export.

🏠

Leasing

Lead CRM, listings, applications, screening, built-in e-sign.

💳

Payments

Autopay, cards & ACH, fees shown before residents confirm.

📉

Collections

Payment plans, promises, hardship outreach, eviction workflow.

🔧

Maintenance

Resident requests, vendor mobile app, COI tracking, costs to GL.

📈

Owners

Statements, waterfalls, preferred returns, investor portal.

Accounting-first

Every dollar lands twice.
That's the point.

Payments, charges, bills, checks, fees, distributions — each one posts a balanced journal entry against your chart of accounts.

Period locks keep closed months closed
Check numbers issued once, atomically, never reused
Budget-vs-actual reads the same P&L your CPA gets

Journal entry #4182 — rent payment, Unit 2BPosted

Clearing — card processor
1090 · Asset$1,852.95Dr

Accounts receivable — resident
1200 · Asset$1,850.00Cr

Convenience fee income
4110 · Income$2.95Cr

Debits = Credits$1,852.95 ✓

Resident portal

Residents pay, report,
and renew in one place

Rent, repairs, documents, messages — with the exact fee and total shown before a resident ever confirms a payment.

Autopay, cards, ACH, payment plans, cash-pay slips
Maintenance requests with live status
Optional rent reporting that builds credit

Good morning, Marcus

Balance due Sep 1 $1,850.00

Pay now — fee shown first

🔧Kitchen faucet leakUpdated 2h agoIn progress

📄Lease renewal offerExpires Sep 15Review

📈Rent reportingBuilding credit since MayOn

Collections

Delinquency, worked
like a pipeline

Not an aging report — a staged workflow that moves balances toward resolution and records every step.

Payment plans and promise-to-pay with follow-through
Hardship outreach and assistance-program tracking
Eviction workflow with jurisdiction-specific timelines

Collections workflowLive

Reminder sent

Unit 4A · Chen3 days past due

$1,320

Unit 11 · Torres5 days past due

$980

Payment plan

Unit 2C · Wallace2 of 3 installments paid

$940

Resolved

Unit 8B · KimPaid in full

Unit 3F · OkaforAssistance approved

Owners & investors

Distributions your
investors can audit

Tiered waterfalls, preferred returns, and reserves — computed from the ledger and published to an owner portal.

Statements generated from the same books, not a spreadsheet
Waterfall tiers and promote splits, calculated per entity
Owner CRM for the relationships behind the checks

Owner statement — Q3 distributionApproved

Preferred return Catch-up + promote Residual to investors

Net operating income$96,240

Reserve funding−$8,000

Preferred return @ 8%−$54,200

Catch-up + promote to sponsor−$5,640

Residual to investors$28,400

Rare in this category

Industrial NNN and apartments — one ledger

Most platforms treat commercial as a checkbox. Here, CAM pools, pro-rata shares, caps, and the year-end true-up live in the same books as your multifamily rent roll.

Estimated monthly CAM billing, reconciled against actuals
Caps, floors, and exclusions per lease
One chart of accounts across the whole portfolio

CAM reconciliation — 2650 Industrial DrFY 2026

Snow & ice
Actual vs estimate$41,900+$3,100

CAM — landscaping
Capped @ 4% YoY$18,750at cap

Insurance
Pro-rata 34.2%$22,040passed

Management fee
Excluded per lease §6.2$0excluded

True-up due from tenant$4,215.18

Why operators switch

Four reasons that show up in the first month.

⚖️

The books are the product

Not a rent column with an export button. A real general ledger, so what you see is what your CPA sees.

🏭

Both asset classes

Apartments and industrial NNN in one system. Stop reconciling two platforms by hand.

🔍

Nothing happens silently

Imports dry-run first. Batches report created, skipped, and errored per row. Destructive actions refuse rather than assume.

🤖

Honest AI

AI identifies itself on every call and text. Turn it off and nothing is invented — the manual paths still work.

🧾

Fees disclosed first

Residents see the exact fee and total before confirming. Fewer chargebacks, fewer angry calls.

🚪

Built by an operator

Designed against a working Chicago portfolio, not a product roadmap. Every feature earned its place.

Switch in an afternoon

Bring the rent-roll export you already have. The importer speaks AppFolio, Buildium, ResMan, and Yardi.

Export

Download the rent roll from your current system. Any of the big four formats work as-is.

Dry run

Full validation with zero writes — see created / skipped / errors per row before anything happens.

Commit

Properties, units, residents, and leases build in one pass. Re-runs skip what exists — no duplicates.

Four doors. One sign-in.

Everyone lands where they belong — and nowhere else. A resident cannot reach your books, and a vendor cannot see your residents.

🗝️

Resources

Practical guides for operators thinking about a move.

📋

Switching checklist

What to export, what to verify, and how to run a parallel month before you commit.

📊

Verifying your first month

Compare charges line by line against your old system — and the differences that are expected.

🏢

CAM reconciliation, explained

Pools, pro-rata shares, caps and the year-end true-up, in plain English.

📚

Help center

Task-based documentation for every screen, written for people who manage property.

🔐

Security & data

How scoping works, what's encrypted at rest, and who can see what.

💬

Talk to us

Questions the guides don't answer. Real answers, not a sales sequence.

About

Built by someone who has to use it

This software was written against a real Chicago portfolio — multifamily buildings and industrial NNN tenants — because the available options each solved half the problem and neither kept books an accountant would sign off on.

Every feature exists because a real month-end demanded it. The accounting came first, on purpose: fix the ledger and everything downstream — delinquency, distributions, reporting — has one version of the truth to work from.

Schedule a demo

What it manages todayLive portfolio

Asset classesMultifamily + industrial NNN

MarketChicago area

AccountingDouble-entry, per-entity

PortalsStaff · residents · owners · vendors

MigrationAppFolio · Buildium · ResMan · Yardi

The follow-up happenswhether you're there or not

Leasing

Maintenance

Collections

Renewals

Everything a management company runs on

Accounting

Leasing

Payments

Collections

Maintenance

Owners

Every dollar lands twice.That's the point.

Residents pay, report,and renew in one place

Delinquency, workedlike a pipeline

Distributions yourinvestors can audit

Industrial NNN and apartments — one ledger

Why operators switch

The books are the product

Both asset classes

Nothing happens silently

Honest AI

Fees disclosed first

Built by an operator

Switch in an afternoon

Export

Dry run

Commit

Four doors. One sign-in.

Managers & staff

Residents

Owners & investors

Vendors

Resources

Switching checklist

Verifying your first month

CAM reconciliation, explained

Help center

Security & data

Talk to us

Built by someone who has to use it

See it against your own rent roll

The follow-up happens
whether you're there or not

Every dollar lands twice.
That's the point.

Residents pay, report,
and renew in one place

Delinquency, worked
like a pipeline

Distributions your
investors can audit